We are currently seeking a meticulous and detail-oriented individual to join our team as a Document Controller. As a Document Controller, you will be responsible for ensuring the proper management, organization, and control of all company documents and records. Your role will involve maintaining accurate document databases, implementing document control procedures, and ensuring compliance with relevant standards and regulations.

1-2 years of similar experience
Good Commend over MS Excel
Prior Experience in Construction Industry
Able to join immediately
Compensation – Accommodation + Transport= Ticket+ Insurance

https://bahrainjobshere.com/jobs/1000301582-document-controller-job-in-bahrain.html

Responsibilities:

• Develop and implement document control procedures to ensure efficient management and organization of company documents.
• Establish and maintain an organized and centralized document management system, both physical and electronic.
• Receive, log, and track all incoming and outgoing documents, ensuring proper classification, indexing, and version control.
• Review and verify the accuracy and completeness of documents, including contracts, reports, drawings, specifications, and correspondence.
• Ensure all documents are properly labeled, filed, and archived for easy retrieval and reference.
• Collaborate with internal departments to gather and compile necessary documents for project deliverables, audits, or regulatory submissions.
• Monitor document distribution to ensure timely and accurate dissemination to authorized personnel.
• Assist in the preparation and coordination of document review and approval processes.
• Conduct regular audits and quality checks to ensure compliance with document control procedures and standards.
• Provide training and support to employees on document control processes and best practices.
• Stay updated on industry standards, regulations, and best practices related to document control.
• Maintain confidentiality and handle sensitive information with integrity.
• Collaborate with external stakeholders, such as clients, contractors, or regulatory agencies, to address document control requirements and requests.
• Generate reports and metrics to track document control performance and identify areas for improvement.
• Support document retrieval requests and assist in document recovery in the event of data loss or system failures.
• Adhere to company policies, procedures, and safety guidelines.

Requirements:

• High school diploma or equivalent. Additional certifications or training in document control are preferred.
• Previous experience in document control or records management is advantageous.
• Strong organizational skills and attention to detail.
• Proficiency in document management software or systems.
• Familiarity with relevant industry standards and regulations related to document control.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaborate effectively with cross-functional teams.
• Proficient computer skills, including knowledge of Microsoft Office Suite.
• Analytical mindset and problem-solving skills.
• Ability to handle multiple tasks and prioritize work effectively.
• Discretion and professionalism in handling confidential information.
• Strong time management skills to meet deadlines and deliver accurate results.
• Understanding of document retention and disposal practices.
• Flexibility to adapt to changing priorities and workflow demands.

Additional Information:

• This position may require working with various types of documents, such as contracts, technical drawings, engineering specifications, reports, and administrative records.
• Familiarity with industry-specific document control standards, such as ISO 9001 or ISO 27001, is advantageous.
• Understanding of electronic document management systems (EDMS) and proficiency in using document control software.
• Knowledge of document control best practices, including version control, document numbering, document change control, and document retention.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Strong organizational skills to manage large volumes of documents and ensure accuracy and completeness.
• Attention to detail to identify discrepancies, errors, or missing information in documents.
• Effective communication skills to liaise with internal and external stakeholders regarding document control processes and requirements.
• Collaboration with cross-functional teams, such as project managers, engineers, and quality assurance personnel, to ensure seamless document control processes.
• Adherence to regulatory and legal requirements related to document retention, data protection, and confidentiality.
• Knowledge of electronic signatures and digital document workflows is advantageous.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• Continuous improvement mindset to identify opportunities for streamlining document control processes and enhancing efficiency.
• Strong problem-solving skills to resolve document-related issues or discrepancies.
• Proficient computer skills, including knowledge of Microsoft Office Suite and document management software.
• Adherence to company policies, procedures, and safety guidelines.
• Regular performance evaluations and opportunities for recognition and career advancement.

Benefits: Document Controller

• Competitive salary based on experience and skill level.
• Comprehensive benefits package, including health insurance, dental coverage, and retirement plans.
• Paid time off, including vacation days and holidays.
• Opportunities for professional development and training.
• A supportive and collaborative work environment.
• Opportunities for career advancement within the organization based on performance and tenure.

Company Culture: Document Controller

We foster a culture of excellence, integrity, and continuous improvement. Our organization values the contributions of our Document Controllers and provides a supportive environment that encourages growth and professional development. We prioritize accuracy, organization, and compliance in document control to ensure effective project management and regulatory compliance.

How to Apply: Document Controller

To apply for the position of Document Controller, please submit your resume and a cover letter outlining your relevant experience and qualifications. Include any certifications or training related to document control or records management. We appreciate all applications, but only shortlisted candidates will be contacted for further consideration.

Thank you for considering joining our team as a Document Controller. We look forward to reviewing your application and potentially welcoming you as a valued member of our organization.

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